- Record your password and abstract ID number when you begin your abstract – there is no automatic “forgot password?” option so you will need to contact firstname.lastname@example.org if you need help.
- Multiple abstracts may be submitted, but you must complete or log out of one abstract before you can begin another. You may not enter multiple abstracts simultaneously.
- Symposium Chairs may either complete the entire symposium submission or provide the password and overall Abstract ID to each individual abstract author for completion.
- Start early.
How do I save my information if I can’t complete the abstract in one sitting?
As soon as you have entered your password and have been assigned an Abstract ID, the program is ready to save your abstract information. Information is saved as you complete each step and use the button at the bottom of each screen.
What if I forget my password or Abstract ID?
If you need help accessing an abstract you have begun but not completed, please email email@example.com with the last name of the Main Author and the abstract title. Please note that there may be a delay in responding to such inquiries.
What if I find an error in my submitted abstract?
If you find an error prior to the submission deadline, please email firstname.lastname@example.org with the last name of the Main Author and the Abstract ID in the subject line. We will “unsubmit” your abstract so that you can correct it and resubmit it before the deadline. If you find an error after the deadline, please email email@example.com with ‘ABSTRACT CORRECTION’ and the abstract ID in the subject line and we will review your situation with you. In general, errors involving authors are correctable until approximately one month prior to the meeting, and errors involving abstract content can be corrected by the author if sufficient time exists prior to its review. The Program Committee will determine if a correction can be made to an already reviewed abstract, and if the correction will significantly alter an already-reviewed submission, the Program Committee reserves the right to decline a revised submission.
I don’t know which version of my abstract was submitted and I can’t find my confirmation email.
You can retrieve a copy of your submitted abstract by logging in using the same password and Abstract ID and then select the Print or Email option.
How will the author’s information appear?
For abstracts with more than one author, if the Institution, City, State and Country are the same, that information will appear once at the end of all the listed names. Any consecutive identical information will appear only once. Do not include authors names in the body of an abstract.
How do I submit an abstract if I or my co-author does not have a degree, or one of the other required demographic fields?
APS asks for many of the demographic fields in order to comply with continuing education requirements, however, if you do not yet have a degree please enter either “HS dip” (for high- or secondary-school diploma) or use N/A (not applicable). If you do not want that notation to appear in the author listing of the printed abstract, please email firstname.lastname@example.org with the Abstract ID and name of the author whose listing you wish to edit. If there are other required fields that you are not able to complete, please enter N/A. Please note that the State/Province field is only required if your address is in the United States or Canada.